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P.O. Box 160223 Nashville, Tn 37216-0223 615 262-1119 - Office
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C.M.T./ABATE,
INC. BY-LAWS ARTICLE I
Section 1:
Name & Location
The name of this Corporation shall be called C.M.T./ABATE, INC.: it shall
have and continuously maintain in the State of
Tennessee a registered office and a registered agent, whose office shall be
identical with such registered office. The
registered office shall be designated by duly adopted resolution of the Board of
Directors.
Section 2: Organization
This Corporation shall be organized as a non-profit Corporation under the
Tennessee Code Annotated.
Section 3: Objects and
Purposes A.
The objects and purposes of the Corporation shall be to form a united
motorcyclist’s organization both at the individual local level and at the
state level. The Members of the
Corporation shall dedicated to promoting fair motorcycle legislation and shall
insure their freedom by working to prevent enactment of, or to repel/modify
existing unfair motorcycle legislation. The
Corporation’s Members shall promote motorcycling safety programs. B.
The Corporation shall oppose discrimination that is based upon age, race, creed,
color, religion, national origin, gender, and sexual preference, brand of
motorcycle, membership or non-membership in any organization.
{Revised: 11/25/02-PRL}
Section 4: Board of
Directors
The affairs of the Corporations shall be managed by the Board of
Directors consisting of, but not limited to Corporate Director, Assistant
Corporate Director, Corporate Secretary, Corporate Treasurer, one Committee
Chairperson for each committee, and on Charter Representative for each Charter.
Section
5: Membership A.
Members: Any
person who has applied for Membership, and has paid their yearly dues, shall be
designated as a Member. (1) Group membership is to be call “Active Supporter of C.M.T./ABATE, INC.” A framed certificate will be sent to the Charter signing up the group membership and that Charter will present the certificate to the group representative. This is a non-voting position. This membership will be defined in the By-Laws. {Revised 01/11/2002-PRL}
(2) A Member voting on corporate issues shall have one (1) vote, which
shall be cast at their Charter of record. {Revised
01/11/2002-PRL}
(3) The charter of record shall be the charter in the same geographical
region unless the member request otherwise.
Members may change their charter of record by submitting their request in
writing to the state office. Members
who do not desire a specific charter may register as an at large member. {Revised 12/15/2002-PRL} B.
Dues: The
Board of Directors, from time to time by resolution, may change the annual dues
that the Membership is required to pay to the Corporation.
The first annual dues shall be due and payable on the anniversary date of
the Member’s admission to the Membership.
Membership shall be non-assessable, non-transferable, and non-assignable. C.
Membership Card: The Board of Directors shall provide for the issuance of Membership
cards. Each card shall state the
period for which it is valid. The
form, size, and content of the Membership card in all other respects shall be
fixed from time to time by resolution of the Board of Directors. The name and addresses of each Member and the date of
issuance of the Membership card shall be entered into the records of the
Corporation. D.
Termination of Membership. The Membership of any
Member of the Corporation shall automatically terminate:
(1) On written request for such termination delivered to the offices of
the Corporation personally or by United States Mail.
(2) Upon the death of the Member.
(3) Conduct of a Member at meetings and events that are deemed to be
detrimental to C.M.T./ABATE, INC. shall be grounds for dismissal by a majority
vote of the Officers concerned. If
the situation is not resolved with Officers concerned, then the matter may be
brought to the Board of Directors. A
hearing will be available to the said Member at his/her request.
A panel of five (5) will be selected from the Membership by random
drawing of names to hear the case. Decisions
of this panel will be final pending appeal to the Board of Directors.
Section
6: Powers To
accomplish the purposed for whom the Corporation was formed, it shall exercise
all the powers conferred upon it by statue and its By-Laws.
ARTICLE
II
BOARD of DIRECTORS
Section 1: General A. Term of Office and Elections
(1) The Corporate Director, Assistant Corporate Director, Corporate
Secretary and Corporate Treasurer shall be elected every two (2) years.
The Corporate Director and Corporate Secretary shall be elected every
even year. The Assistant Corporate
Director and Corporate Treasurer shall be elected every odd year in order to
provide continuity to the Corporation.
(2) Members wishing to be candidates for the office of Corporate
Director, Assistant Corporate Director, Corporate Secretary, or Corporate
Treasurer shall submit resumes to the Board of Directors at least sixty (60)
days prior to the date of elections on the appropriate years, per Article 2,
Section 1, ItemA.1.
(3) The Corporate Director, Assistant Corporate Director, Corporate
Secretary, and Corporate Treasurer shall be elected by a vote of the Membership
at the Board of Directors Meeting in the month of March of the appropriate year. (4)
There shall be a sixty (60) day transition period for the new Corporate Officers
and to acquaint themselves with their new office.
(5) Charter Directors shall be elected by their local Members at the
discretion of the local Charter, or within sixty (60) days of receiving
confirmation from the Corporate Office of the local Charter’s acceptance into
the Corporation, and shall serve until the next election takes place.
(6) Vacancies on the Board of Directors shall exist: (A) On the death,
resignation, or removal of any Director: or (B) failure by any Board Member to
attend regular Board of Directors Meetings on two (2) consecutive occasions
unless excused by action of the Board of Directors.
(7) Vacancies on the Board of Directors shall be filled by the Board of
Directors at its next regular meeting or at a special meeting called for that
purpose. The Board of Directors
shall not be limited to its own ranks in filling such vacancies. B. Reimbursements: Executive Officers and Chairpersons may not
normally receive reimbursements, unless having prior approval by the Board of
Directors. However, Charter Reps.
May be entitled to reimbursement From Charter accounts. Reimbursement amounts shall be approved at the discretion of
their Charter Members from the respective Charter’s accounts. C. General Powers: All corporate powers shall be exercised by or
under the authority of, and the Board of Directors shall control the business
and affairs of the Corporation. {Corrected
1/11/2002-PRL} The Board of
Directors shall arrange for the publication of an official newsletter for the
organization, and for quarterly meetings of the Board of Directors and shall
coordinate and/or arrange for such other programs of events that may be
appropriate from time to time. D. Special Meetings: Special
meetings of the Board of Directors may be called by the Corporate Director or
any three (3) Members of the Board of Directors and such meetings shall be held
at the principle office of the Corporation of at any other place so to be
considered and the date, place, and hour of the meeting and notice of such
special meeting shall be mailed to each Board Member at least fourteen (14) days
before the day on which the meeting is to be held.
Business considered and acted upon shall be limited to that stated in the
notice for the special called meeting. E. Attendance: Meetings of the Board of Directors shall be
open. Guests are welcomed but must
be put on the agenda to speak. Requests
for items to be placed on the agenda of the regular board meetings shall be
submitted to the Corporate Director not less than ten (10) days prior to the
meeting. Participation by persons
other than Board Members in meeting discussions or presentations shall be at the
discretion of the Corporate Director. F. Quorum: Three fifths (3/5) of the then existing Membership of
the Board of Directors shall constitute a quorum for the transaction of
business. No meeting may be legally
convened unless a quorum is present. Unless
otherwise specified by provision of these By-Laws a simple majority shall be
sufficient to carry a motion. G. Rules of Order: Robert’s Rule of Order, as revised, shall
be the parliamentary authority in all meetings of the Board of Directors. H. Executive Meetings:
Executive meetings of the Board of Directors and its committees may be held on
sensitive issues at the discretion of their respective chairpersons. I. Voting: The Corporate Director, Assistant Corporate
Director, Corporate Secretary, Corporate Treasurer, Committee Chairpersons, and
Charter Representatives shall have voting power at all Board of Directors
meetings. In addition, such
Officers appointed by the Board of Directors per Article III, Section 4, may be
given voting power. Proxy votes are
allowed only by approved representation. The
Corporate Director votes only in the case of a tie vote.
All votes will be taken on a roll call basis. J. Notice of Board of Directors Meetings: Written
notice of regular Board of Directors Meetings shall be mailed at least ten (10)
days prior to the meeting. Notice
shall include time, place, and date of meeting.
ARTICLE III
Section
1: Officers
The Officers of the Corporation shall be a Corporate Director, who shall
also serve as Chairman of the Board of Directors and whose working title shall
be Executive Director of the Corporation: an
Assistant Corporate Director, who shall serve as Vice-Chairman of the
Corporation: a Corporate Secretary who shall serve as Secretary of the
Corporation: a Corporate Treasurer who shall serve as Treasurer of the
Corporation: a Charter Representative from each of the Charters, each of whom
shall serve as Assistant Vice-Chairmen of the Corporation.
Other Officers may be appointed in accordance with Article III, Section
3, of these By-Laws. The Board of
Directors shall not be limited to their own ranks for the appointment of such
additional Officers.
Section 2: Executive Officer election and Term of Office
Each Officer elected every two (2) years by the Board of Directors shall
hold his/her office until his/her successor shall have been duly elected and
qualified, or until his/her death, or until he/she shall resign or shall have
been removed from office in the manner hereinafter provided in Article III,
Section 12.
Section
3: All Board of Directors Positions
Any position on the Board of Directors must be a Member in good standing
of C.M.T./ABATE, INC. for a period of at least one (1) year.
These time requirements will be waived for the Charter Representatives.
Section 4: Corporate Director
The Corporate Director shall be the chief executive Officer of the
Corporation and shall, in general be subject to the control of the Board of
Directors, supervise and control all business and affaires of the Corporation.
He/She shall perform such other duties as from time to time may be
assigned by the Board of Directors. If
the Corporate Director cannot complete his/her term, the Assistant Corporate
Director will finish the term of office. The
position of the Assistant Corporate Director will then be filled by a special
election.
Section 5: Assistant Corporate Director
The Assistant Corporate Director shall, in the absence of the Director,
perform all duties required of, and have all the powers of the Corporate
Director and act as an ex-officio Member (this means by virtue of office or
position) of all standing committees. He/She
shall perform such other duties as from time to time may be assigned by the
Board of Directors or the Corporate
Director. If the Corporate Director
cannot complete his/her term, the Assistant Corporate Director will finish the
term of office. The position of the
Assistant Corporate Director will then be filled by a special election.
{Revised 6/11/00-CZ}
Section 6: Corporate Secretary
The Corporate Secretary shall: (A) Certify and keep at the principal
office of the Corporation the original or copy of its By-Laws as amended: (B)
Keep at the principal office of the Corporation or at such other place as the
Board of Director’s may order a book of all Board of Director’s meetings
with time and place of holding, whether regular or called and if called, how
authorized. (C) See that all notices are duly given in accordance with the
provisions of the By-Laws or as required By Law:
(D) In general, perform all duties incident to the office of Corporate
Secretary and such other duties as from time to time may be assigned to him/her
by the Board of Directors.
Section 7: Corporate Treasurer
The Corporate Treasurer shall deposit all funds of the Corporation and
maintain a record of the income and disbursements of such funds.
He/She shall keep accurate books of accounts and report to the Board of
Directors as to the financial condition of
the Corporation. Withdrawals from
the Corporation funds shall be made by checks signed by two (2) of the Executive
Officers, upon whom such power shall have been conferred by the Board of
Directors. The Corporate Treasurer
shall keep a copy of the records at the office and make this information
accessible to anyone upon written request.
He/She shall submit to the newsletter for publication, a monthly
financial statement that would include a beginning and ending balance.
Section
8: Division Coordinator
The Division Coordinator will aid the Corporate Director or any Board
Member in his/her Grand Division in the State of Tennessee.
The Division Coordinator must submit a resume to the Board of Directors
and shall be appointed by the Board of Directors at its regular board meeting. Their term runs concurrent with Corporate Director.
This is a non-voting position.
Section
9: Additional Officers
The Board of Directors may appoint such other Officers as the business of
the Corporation may require, each of whom shall hold office for such periods,
have such authority and perform such duties as are provided by these By-Laws or
as the Board of Directors may from time to time determine.
The Board of Directors may delegate to any Officer or Committee the power
to appoint any additional Officers.
Section
10: All Board of Directors Positions
Any position on the Board of Directors must be a Member in good standing
of C.M.T./ABATE, INC. for a period of one (1) year.
The time requirements will be waived only for Charter Representatives.
Section 11: Resignation
Any Officer may resign at any time by giving written notice to the
Corporate Director or to the Corporate Secretary.
Any such resignation shall take effect at the time specified herein or at
the decision of the Board of Directors, and unless otherwise specified therein,
the acceptance of such resignation shall not be necessary to make it effective.
Section
12: Removal A.
Executive Officers: The Board of Directors may remove from office any Officer elected by
that body, at any time either with or without cause, by a two-thirds (2/3) vote,
a quorum being present. B.
Local Officers: The Membership of any local Charter may at any time, remove from office
any Officer elected by that body, with cause by recall of the majority vote of
the Membership of the Charter. {Revised
6/11/00-CZ} C.
Appointed Officers: In the case of any Officer appointed by the Board of Directors, by any
Committee or Superior Officer, that Officer may be removed from office by the
Board of Directors. D.
Property of the Organization: Upon completion of their term or removal from
office, all Officers or Committee Chairpersons shall surrender to the Board of
Directors immediately, (within 30 days) all documents and property of C.M.T./ABATE,
INC. in their possession. ARTICLE IV
Miscellaneous Provisions Section 1: Contracts The Board of Directors, except as otherwise provided by these By-Laws may by resolution authorize any Officer or agent of the Corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances. Unless so authorized. No Officer, agent, Member, or employee shall have any power or authority to bind the Corporation by any contract or engagement, or to pledge its credit, or render it liable pecuniary for any purpose or amount.
Section
2: Annual Reports
The Corporate Director shall cause to be prepared and submitted to the
Board of Directors an annual written report, including a financial statement
form to Corporate Treasurer. The
Tennessee Motorcyclist Newsletter shall distribute such reports to the
membership. {Corrected
01/11/2002-PRL} The Corporate
Director shall also cause to be prepared all reports necessary for governmental
agencies an cause to be paid all taxes and other charges against the Corporation
and make sure that all governmental reports are filed in a timely manner.
Section 3: Corporate Seal
The Board of Directors may adopt and use a Corporate Seal to be affixed
on all corporate instruments at the direction of the Board of Directors.
Section 4: Fiscal Year The fiscal year of the Corporation shall be from January to December of each year. Section 5: Events All events will be planned at least two (2) months in advance except in an emergency or under special circumstances. Members should be notified at least one (1) month in advance of said events.
Section 6: Personal Liability
No Member of this Corporation shall be personally liable for the debts,
liabilities, or obligations of the Corporation.
ARTICLE V
Local Organizations Section 1: Organization A. General: A local organization may be chartered
by act of the Board of Directors in any area of the State where there are ten
(10) or more Members living who request in writing that the Board of Directors
grants such a Charter. Each local
Charter will operate as a non-profit segment of the organization in accordance
with the By-Laws. B. Probation: Once a local Charter is formed, they will be required to serve a ninety (90) day probationary period before being granted official status as a Charter of C.M.T./ABATE, INC. by the Board of Directors. C. Charter Discipline: In order to protect the integrity of the organization and to maintain accountability to the Membership, the Board of Directors shall maintain certain powers of discipline over the Local Charter.
1. In the event that any two (2) of the major offices of the local Charter remain vacant for a period exceeding three (3) months, the Board of Directors may at such times deem a Charter inactive. At such time, all assets of the local Charter would revert back to the Corporation General fund. Where the assets will be held for that Charter’s reinstatement into C.M.T./ABATE, INC. for a period of six (6) months. Should the local Charter not to make an attempt to make application for reinstatement as per Article V, Section 1-A, within a six (6) month period the assets would then remain in the Corporation General Fund. 2.
In the event that the Officers and/or the Membership of any local Charter fails
to conduct the business and affairs of C.M.T./ABATE, INC. in such a manner that
would not reflect well on the Corporation as a whole, or if a local Charter
fails to send a Charter Representative to the regular Board of Directors meetings, and unless excused by an action of the Board of Directors. The Board of Directors may issue a written request placing the local Charter on probation, freeze the local Charter assets, or revoke the local Charter’s status in C.M.T./ABATE, INC. At the time of such disciplinary actions, the local Charter may ask for an appeal, which would be heard by the Board of Directors. Decisions by the Board of Directors will be final.
Section 2: Purpose The primary purpose of these Local Charters shall be to help to improve the effectiveness of the Corporation in obtaining its goals. Section 3: Officers A member in good standing cannot hold an officers position in a charter that is not their charter of record. {Revised 12/15/02-PRL} The number of Officers of each Local Charter will be left up to the individual Charter; however, every Local Charter shall elect the following Officers: A. Charter Director: A Charter Director shall be elected by the Members of the Local Charter at their discretion, or within sixty (60) days of receiving confirmation from the Corporate Office of the Local Charter’s acceptance into the Corporation, and shall serve until the next election takes place. B. Assistant Charter Director: The Assistant Charter Director shall act in place of the Charter Director in the event of absence. C. Charter Secretary: The Charter Secretary shall keep accurate minutes of all local meetings, copies of which shall be forwarded promptly to the Corporate Secretary before the 10th of each month and the Charter Secretary shall keep the Newspaper Chairman informed on the time and place of the local meetings. The Charter Secretary will also be responsible for informing the Corporate Office of any change in Officers pertaining to their local Charters. D. Charter Treasurer: The Charter Treasurer shall maintain a record of income and distribution of all funds and report monthly to the Corporate Treasurer on the financial condition of the local Charter. And also forward Membership funds to the Corporate Treasurer in the form of a Charter Check. E. Charter Bank Accounts: Each local Charter shall maintain a checking account, in the name of the local Charter, to be administered by the Charter Treasurer. Each account shall require two (2) signatures for the withdrawal of funds in the account. The Corporate Director, Corporate Treasurer, and Office Manager of the Corporation shall also be required to be on all checking accounts, for the purpose of random audits or if the Board of Directors rules disciplinary action for a Charter. Each Charter Treasurer shall be subject to a maximum limit of $ 3,000. All excess funds over the limit shall be forwarded to the Corporate Treasurer once a month and will go into the Corporation’s General Fund for growth of C.M.T./ABATE, INC. The local Charter Treasurer will be required to file a revenue and expense report on the excess funds. Funds in the Charter Treasury shall be used only for payment of such reasonable and necessary expenses as may be incur by the local Charters in the normal operation of business.
F. Local Contributions to the Corporate Treasurer: In order to maintain the programs administered by the Corporation; local Charters shall contribute 100% of all Membership dues, 40% of any profits from activities held by the local Charter shall be forwarded within ten (10) working days to the Corporate Treasury. G. Alternate Offices: If it is deemed desirable by
the local Charter, the offices of Secretary and Treasurer may be combined.
ARTICLE VI
Section 1: Notices Whenever any notice is required to be given to any Director or to any other person by statute of these By-Laws, whether of meeting or for some purpose, it may be given personally or sent to such Directors by mail, telegram, telephone, or other form of communication. Section 2: Waiver of Notice A
Director may waive notice in any manner, and such waiver shall be deemed
equivalent to having received said notice.
All such waivers shall be filed with the records of the Corporation. ARTICLE VII Section 1: Effective Date These By-Laws shall become effective immediately upon acceptance by a two-thirds (2/3) majority vote of the assembled Membership of the Board of Directors.
Section 2: Amendments These By-Laws may be amended or repealed at any regular meeting of the Board of Directors by a two-thirds (2/3) majority of all Members present, provided: A. That the meeting is legally convened with a quorum present. B. That notice of the nature of the proposed amendment or repealer shall have been given at the last previous meeting of the Board of Directors. C. That a written copy of the amendment or repealer shall have been mailed with the notice of the meeting to each Charter Director.
Section 3: Effective Date of Amendments Amendments to these By-Laws shall become effective immediately upon adoption unless otherwise designated by the Board of Directors. Any proposed amendment to these By-Laws must be printed in the organization’s newsletter prior to any vote on said amendment.
Section 4: By-Laws Review The Board of Directors shall be required to review the organization’s Constitution, By-Laws, and Amendments, and Resolutions per discretion of the Board of Directors or as the Membership demands it.
C.M.T./ABATE,
INC.
BY-LAWS
APPROVED AND ADOPTED DATEName____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Name____________________ Position____________________________ Witness:_______________________ Witness:_______________________
Petition To Form a C.M.T./ABATE, INC. CharterThe following signatures comprise ten (10) paid Members Of C.M.T./ABATE, INC. who wish to form a new Charter and conduct business according to the By-Laws of this organization.
1.__________________________________
2.__________________________________
3.__________________________________
4.__________________________________
5.__________________________________
6.__________________________________
7.__________________________________
8.__________________________________
9.__________________________________
10._________________________________
Charter Name:__________________________________ Meeting Time and Place:__________________________ |
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